| dc.description.abstract | Information systems are created to enable organizations utilize technologies to gather and use
information for effective management. Ministry of Education Science and technology
(MOEST) is committed to the implementation of Education Management Information System
(EMIS) to provide data to improve planning, policy formulation and decision-making.
MOEST provides Information Technology (IT) infra structure, trains personnel to manage
data collection and it provides funds annually to the District Education Officers (DEO) to
facilitateEMIS activities since 2004. Despite these efforts, a survey by MOEST revealed that
data capture completion rate had been low at the districts education offices particularly in
Nyanza Region, thereby delaying the nationwide data processing. The key factors in data
entry are personnel, technological and organizational. Their Impact on EMIS outcomes in
Nyanza region were however unknown. Therefore the purpose of this study was to establish
the impact of selected factors on EMIS outcomes in Nyanza Region, Kenya. The objectives
of the study were to; determine the impact of personnel, technological and organizational
factorson EMIS outcomes. The study was based on the concept that personnel, technological
and organizational factors impact on information and system quality outcomes. The study
employed correlation and descriptive survey research designs. The target population was 34
District EMIS coordinators, 68 Data Capture Personnel, 34 DEOs and the Regional EMIS
Coordinator. Simple random sampling technique was used to select 29 District EMIS
coordinators, 29 DEOs, 58 Data Capture Personnel and purposive sampling technique for
Regional EMIS Coordinator. The data were collected using questionnaires and Interview
schedules. Face validity of the research instruments for data collection were determined by
experts in Educational Administration were consulted and their input included in the fmal
draft of the instruments. Pilot study was conducted using 3(8.8%) District EMIS
coordinators, 6(8.8%) data capture personnel and 3(8.8%) DEOs of the target population.
Cronbach's alpha was used to determine the reliability of instruments and their average
reliability coefficients were 0.77 and 0.78 for the District EMIS coordinators Questionnaire
(DECQ) and Data Capture Personnel Questionnaire (DCPQ) respectively. Quantitative data
was analyzed using descriptive and inferential statistics. Qualitative data was analyzed in
emergent themes. The study established that personnel, technological and organizational
factors contribution of 16.9%, 12.7% and 18.3% respectively towards EMIS outcomes. Job
design, gender and age were established as personnel predictors of EMIS outcomes, while
Staff competency on EMIS and availability of IT infrastructure were dominant technological
factors impacting the outcomes ofEMIS. Management support and resources allocation were
the. best organizational predictors of EMIS outcomes. The study concluded that
organizational had higher impact on EMIS outcomes followed by personnel and
technological factors r. The study recommended that the user satisfaction could be improved
by facilitating personnel well to carry out EMIS activities; the transfer of data capture from
the DEOs to individualleaming institutions to reduce the bulk of work; MOE should consult
with stakeholders to avoid duplication of data collection; continuous EMIS staff development
programmes for educational managers to improve managerial EMISIIT knowledge. The
findings of this study could be useful in providing recommendations to the MOE that would
contribute to the improvement and sustainability of EtvfIS. | en_US |
